About the organization
The International Institute for Democracy and Electoral Assistance – International IDEA – is an intergovernmental organisation that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms. It works together with policymakers, governments, UN organisations and agencies and regional organisations engaged in democracy building.
International IDEA develops comparative research and knowledge products, assists in democratic reform, and influences policies and politics, focusing on three main impact areas: electoral processes, constitution-building, political participation and representation. The organisation also addresses how issues of gender, diversity, sustainable development and conflict and security interact with democracy.
The intern, under the guidance of the mentor and other staff members of the Secretary-General’s Office (SGO),performs the following tasks:
- Conducts desk research on topics related to democracy, democracy support and development policy.
- Supports and drafts communications (e.g., letters, articles and presentations) for the Secretary-General’s Office, the public website and social media channels;
- Works with the Secretary-General’s Office to develop and strengthen relations with Member States and partner organisations;
- Assists with planning and conducting meetings, conferences and seminars on democracy-related topics, both external partner organisations;
- Assists with taking minutes and follow-up on the contacts established by the Secretary-General’s Office;
- Supports the planning and organisation of the meetings of the governing bodies which supervise and advise the organisation (Council of Member States, Steering Committee and the Board of Advisers);
- Supports the outreach and contacts with the diplomatic community in Stockholm, both to International IDEA’s 34 Member States and the representations of other countries;
- Supports and works with the Senior External Relations Officer in the Secretary-General’s Office with resource mobilisation efforts with Member States and other donors;
- Monitors and proactively takes part in events in Stockholm and online webinars about democracy and related topics. Reports back to the Secretary-General’s Office and liaises with peer organisations to seek out entry points for engagement with International IDEA;
- Writes and supports the development of the outcome and output reports of the Secretary-General’s Office;
- Leads a selected cross-institutional project during the internship (defined together with the intern) which requires collaboration across the thematic issues and active cooperation with the regional and country offices.
- Performs other tasks as requested by the supervisor and other SGO staff members.
The intern will benefit from the position by:
- Understanding the opportunities and challenges to democracy and democracy support in the world today at a global, regional and country-specific level;
- Gaining a first-hand insight into policy-influencing work on democracy and advocacy and outreach work to strengthen democratic values;
- Gaining a global network of motivated democracy experts and learning from their collective expertise;
- Understanding and managing relationships with some of the most influential global stakeholders in democracy support, including partner organisations, think-tanks and donors;
- Developing familiarity with the tools and methods used for supporting democratic institutions and actors;
- Learning about and connecting the dots between strategies, programmes, day-to-day activities and results achieved;
- Getting familiar with resource mobilization processes at an intergovernmental organization.
- Analysing and presenting to colleagues the policies and the priorities of the major donors and multilateral institutions supporting democracy;
- Gaining a direct insight into the working processes and the organisation of an intergovernmental organisation, including to understand the roles of its Member States and Board of Advisers;
- Following and understanding how senior management and leadership work in a global intergovernmental institution,
- Understanding the considerations and political discretion of working in the Secretary-General’s Office.
The intern will develop analytical and research skills and gain a strong understanding of professional communications and working methods, which will be useful for future positions in global or multilateral institutions. The internship will provide learning opportunities for an interested and talented student to practice and fine-tune many skills required to successfully work at a global level on issues around democracy, the rule of law, human rights and development cooperation. The internship will give an excellent orientation to the key challenges and policies on democracy, good governance, the rule of law and sustainable development. The intern will work as an integrated part of the team and learn from all team members of the Secretary-General’s Office in their different capacities. The intern will work more independently part of the time on a project agreed with the team to develop cross-team collaboration and project management skills. The mentor and intern will schedule regular meetings to take stock of the progress of the internship.
The Programme Officer (Secretary-General’s Office) or the Special Adviser to the Secretary-General will be the mentor for the intern. International IDEA provides a workstation for the intern. The work arrangement will be agreed with the intern in advance of the internship be planned to take into account the local recommendations on the Covid-19 pandemic and International IDEA’s policies and guidelines on Covid-19 and staff health.
For this internship, we are looking for a student enrolled in a programme focusing on social science; political science; international relations; human rights law; development studies or a related field.
- Analytical, drafting and problem-solving skills.
- Communications and writing skills, and a willingness to learn how to formulate and summarise complex issues in an accessible way;
- Ability to appreciate diversity and work in a high diversity work environment.
- Ability to assess, manage and structure information.
- Good interpersonal and cooperation skills.
- Knowledge of Microsoft Office package (including Excel).
- Language skills: Fluent written and oral English required.
- Spanish, French or Arabic language skills would be assets.
The internship position will be full-time from 20 January 2022 from to 31 May 2022 (or as agreed with the mentor and the University). The intern will work office hours 9-17, if not otherwise agreed with the mentor.